StoaHub TAB #5 - Setup Rooms* UPDATED 2-16-26

Click on Admin-Setup-Rooms. You should see this menu.

To add rooms, click + Add Room.

You can enter the building (or area) name, and then enter the rooms. You can enter multiple rooms at a time, separating each room by using a comma after the room name.

Once you have added rooms for that building, click "Save". Repeat for all buildings.

After you have created all your rooms, go to Admin-Setup-Events.

Click on each event, one at a time.

Check 2 things. 1: is it marked for the correct patter?

And 2: Is it marked correctly in the schedule? Scroll down to schedule and make sure the event is selected in the correct schedule block for that pattern.

Next, click on Room Assignments.

In the Grey box, you can select all the rooms that apply to that event for the whole tournament. When you click "Apply to all rounds" all the rounds below will automatically get updated. This will include outrounds, so you can either uncheck the rooms in outrounds, or rather than use the apply to all rounds option, just select each room round by round.

When you go to the next event, the room that have already been marked will show up as in use.

Once you have completed this for every event, you can go to Admin-Setup-Rooms-Grid and get a complete layout of each day with all events from each room.

If you want, you can also make changes from this screen as well.

You will see a list of all the rooms on the left column, and a list of all the rounds along the top. The Grid is separated by each day of your tournament.

To change a room to a round, click the box under each round across from each room. The events that are assigned to that pattern will show up there.

Once you select the event, it will automatically lock in. You don't have to hit save, or update. If you want to change it back, simply click on it again and change it. Repeat for each day and each round, and you're done!

For a Room Grid Report, that will show all the schedule blocks, the rooms, and what events are in the rooms, go to Admin-Tab-Reports-Rooms-Grid Report

This report is divide by day. You can download the report by clicking the download icon at the top